Fitness Instructor Guidelines

General Responsibilities of a Fitness Instructor:

Fitness Instructors provide a comprehensive, one-on-one personal fitness assessment and training program. The purpose of the program is to assist clients in setting and achieving realistic fitness goals based on each client's needs. Ultimately, the client should be able to individually develop and follow goals based on the personal trainer's knowledge.

Fitness Instructors are expected to work independently and adhere to the guidelines of their certifying organization, as well as all company policies and procedures.

Fitness Instructors are responsible for the assessment, teaching, training and supervision of a general population in fitness centers, health clubs, gyms and community recreation organizations.

IFA Instructor Guidelines


Fitness Instructors may specialize in a number of areas such as personal training, aerobics, aqua-fitness, and special population groups including senior fitness.

Fitness Instructors may also be employed as independents on commission and work at a various locations.

Alternative Titles:

  • Aerobics Instructor
  • Fitness Instructor
  • Group Fitness Instructor
  • Fitness Leader
  • Gym Instructor
  • Personal Trainer
  • Physical Fitness Instructor

A Fitness Instructor may perform the following tasks:

  • Assess the needs and capabilities of individuals through fitness assessment procedures.
  • Develop group exercise routines choreographed to music.
  • Advise individuals on the correct method and use of exercise machines and devices including weights.
  • Develop individual exercise programs for individuals based on age and fitness level.
  • Provide instruction in a variety of fitness activities including non gym related activities.
  • Assist in the cleaning and general maintenance of the facility and ensure that equipment is maintained and properly configured.
  • Assist at the front counter.
  • Liaise with doctors, physiotherapists, dietitians and other health professionals to develop fitness programs for clients.

Personal Requirements:

  • Reasonable level of physical fitness.
  • Enthusiastic, outgoing personality.
  • Complies with minimum age limits that may be required locally or by insurance.
  • Good communication and leadership skills.
  • Ability to work well with others.
  • Exhibits a positive and enthusiatic personality in dealing with participants.
  • Completes tasks in a professional manner.
  • Prompt attendance at all group meetings.
  • Presents clients with established fitness principles.
  • Able to work independently and maintain strict confidentiality.

Professional Certification:

There are various certification organizations. The organization should require some type of validation for recertification, i.e., CEUs or retest. A Code of Ethics should be available and encouraged.

Other Certifications:

  • CPR and First Aid.
  • Proficiency should be established in weight room, machine usage, and cardiovascular training.